DOCUMENT PROCESSING CENTER

The goal of an effective document processing center (DPC) is to bring costs, asset utilization and document management under control. At the transformative level, it can optimally align business requirements with underlying document infrastructure and workflow processes across the enterprise.

The DPC is part of an overall copy print management strategy to:

• Reduce document production costs
• Improve document quality
• Increase staff productivity
• Optimize utilization of copier and printer technology

The Role of the DPC in Effective Copy Print Management

The document processing center's value has evolved as business document production has increased and management has become more complex. Advances in desktop printers, digital printers and the advanced functionality of word processing software have made it easy for users to create and modify documents—and have increased the demand for printed drafts.

Reliance on a centralized document processing center as a means to control document production and ensure quality has increased due to:

• Continued proliferation of and reliance on business documents
• Improved sophistication of word processing software for document production
• Increased size of document review chains due to email distribution
• High-speed digital printing technology that allows for faster printing

In addition to increased document production, there are many hidden document production costs that can be mitigated with the deployment of a DPC.

Hidden document production costs include:

• Consumables: Paper, toner cartridges, inkjet cartridges, etc.
• Capital investment: Ensuring the right technology for copy print management
• IT support: Installing/maintaining current technology
• Maintenance: Daily repair/jams
• Slow desktop printers
• Staff time/poor resource utilization

Océ Business Services for Expert DPC Management

Océ Business Services delivers the expertise and technology needed to manage document processing centers (DPCs). We control costs and introduce best practices with:

• Experienced on-site management
• Quality production staff
• Advanced software and equipment

Comprehensive DPC Services

Outsourcing your DPC management to us enables a single point of copy print management accountability and a path to raise the level of your document process performance. Our expertise extends from office print to centralized print/copy centers to mission-critical high-volume print, mail and insert data centers.

Copy print management services with Océ include:

• Comprehensive on-site and off-site services
• High-quality color and B/W digital print and copy
• Binding and finishing (including large format)
• Paper-to-digital conversion
• Bates stamping
• Indexing

On-site DPC Management: Océ Business Services deliver expertly managed document processes, from the on-site document processing center or mailroom to the most complex document technologies and services. Each center is staffed by dedicated production experts and supported by Océ and non-Océ hardware and software that will fulfill your specific document production, copy print management, distribution and security requirements.

Off-site DPC Services: We provide rapid-response off-site document services with web job submission capabilities. Our off-site document processing centers offer variable capacity for high-quality print, copy, scan and fax document production. We act as a safety valve for managing an enterprise's demand fluctuations. This level of dedication enables you to rely on us at the most critical times and encourages us to rise to almost any challenge.

Learn more about Océ Advanced Copy and Print Management.