Enhance compliance by better managing your records
Your business records are critical for making strategic decisions, reporting to auditors, protecting contractual rights, developing products, delivering services and more. You need effective strategies and programs to ensure you can trust these information assets, produce them on demand, and protect them throughout their entire lifecycle.
We understand that effective enterprise strategies must be in place to assure that your information assets are managed in strict compliance with a broad spectrum of regulations and standards. Meeting this challenge is difficult for at least two key reasons: business environments are becoming increasingly complex and records management expertise is not a core competency for your organization. Océ Business Services can help your company overcome these and other related challenges. We offer deep records management expertise and advanced technology that help you ensure compliance, limit risk, streamline storage requirements for physical and electronic records and obtain other significant business benefits.
Our Records Management program offering consists of these core elements:
Assessment and consulting - utilize Océ RNA (Records Needs Assessment) to analyze current state processes and procedures and recommend changes to close the gaps between the current state and a best practices desired state; assess and consult on records policies and procedures, file plans, disaster recovery plans, vital records programs, auditing as well as employee training and document destruction.
Records classification - design and implement a records classification system
Retention and disposition - create a records retention schedule; inventory current records and provide recommendations; collect and dispose of records as required and securely destroy documents that are at their end of lifecycle.
Electronic records management - oversee vendor selection and management; provide authentication tracking as well as retrieval, storage and archiving systems.
Physical records management - establish a records center for secure access to physical records; implement bar coding, RFID tags/e-tracking, and procedures for circulation control, storage, retrieval and archiving.
Imaging and data capture - provide onsite and offsite paper-to-digital conversion services and technology, which includes expertise in scanning/coding/OCR and document discovery.
Performance management - leverage Six Sigma® quality management methodologies; use the Océ MAX™ business performance management solution to measure results and drive continuous improvement.